Tools for productivity have become rampant and high in demand because productivity directly correlates with the success of a business. The higher it is, the better the results will be. Nowadays, it seems, many businesses recognize the power it has on their employees and their work culture. As a result, relying on productivity tools has become the norm rather than the exception.
What is the secret formula for productivity at work? Is there a program or SaaS that can help you increase the production capacity of employees and get more stuff done?
Yes, there is. These questions are in the minds of most department heads. Controlling time, optimizing tasks, and automating them can drastically improve your productivity. How? Simply, by finding a tool that improves the company’s productivity. For example, the most common productivity programs are Pomodoro, Trello, and Zapier.
When you think of tools to increase productivity, you can think of ones that facilitate planning, teamwork, automate tasks, or ultimately manage your time more efficiently.
The great news is most of these productivity tools and software are free to use. All you need is a laptop, an internet connection, and a strong will to learn. You can find them online, in the cloud, or in apps.
Best tools for productivity to manage big products
Big brands have productivity systems in place to ensure work efficiency. Being organized is the big one. It’s essential to keep in mind the phases of a project, its state, and the tasks to be undertaken by each person on the team.
So, with these free productivity tools, you can manage projects, plan, and expedite your work processes.
One of the online productivity tools par excellence is Trello. If you have not heard of it, we recommend you try it. You can access it and organize your most priority tasks and teamwork easily through their boards.
To illustrate, the boards comprise lists or cards that you can move from one side to another. The best thing about Trello is it has an app that you can access for free and consult from anywhere as long as you have your smartphone at hand.
Some people use Trello for shopping lists, others use it for their high-growth businesses. Here’s how you use it: you set up boards to which you can assign different tasks.
Then, you can move those tasks around and tag the names of other users for delegation. Once a task is complete, you can check it off.
It’s an ultra-fluid task list, and it’s perfect to track every step taken to complete a project.
If you want to avoid overlapping several meetings, there are various tools that can help you do that. As a result, you’ll organize meetings and your employees’ time easily.
The first tool on our list is Google Calendar. Who doesn’t know how to use this calendar? Anyone with a laptop can learn to use it easily.
Google Calendar conveys the appointments you have, lays them all out, and makes them visually appealing.
The advantage of implementing it in your day to day at work is it allows synchronization with other devices, and you can integrate it with other software.
If your company has different meeting rooms, Robin’s software allows you to plan meetings, schedule, and improve the work experience.
It’s simple and practical.
It also allows you to find the ideal place for the number of people you want to convene. Depending on the needs of the company, there are different pricing plans.
Productivity programs for time-management
Time management is a genuine issue many companies and entrepreneurs struggle with today. Because of this, a variety of time-management tools have risen to the occasion to meet strong demands.
Companies want to analyze tasks that cost them time so they can decide what to invest in.
Having this information will allow them to set their priorities straight and complete the most urgent tasks.
Here are some of the most common time-management tools for increasing productivity:
Using the Pomodoro technique or the Pomodoro timer can make you more efficient in your work. Here’s how it works: you divide time into 25-minute stages — which you can increase or decrease — that are separated by breaks.
The Pomodoro method comprises 5 phases: organization, recording, registration, process, and visualization. You perform the assigned tasks 25 minutes at a time, with 5-minute breaks to disconnect and then improve productivity.
It’s efficient for achieving deep work and a state of flow. It’s great for online businesses wanting to get things done within a short time period.
Once the timer is on, and all you can see is the clock ticking, you’ll be able to focus on the task at hand.
This is one of the best time tracker options if you are a freelancer or work on a team. You can access it from your mobile or web app, and it allows you to assign tasks, link them to a project, and record the time you spend on it. You can also set the log manually.
This is an online productivity program that counts the time spent on each task. It is complete and shows the reports and the minutes spent on each app, game, web page, and business software you use daily.
Rescue Time has a paid version and a free version with more limited functionalities. The key to this software is it allows you to categorize all your tasks into highly productive, neutral, or unproductive actions.
Harvest, Tools for productivity.
There are many tools for measuring employee productivity. For time tracking applications, Harvest is widely used by big companies. You can access it from your smartphone or with your computer on the desktop version.
In short, it lets you record the working hours spent on each project using a stopwatch and differentiate between billable and non-billable hours.
How can you improve productivity at work?
The Internet distracts, leads astray, and lowers performance and work productivity. However, it also does great things. It facilitates communication, organizes schedules, and allows you to be more productive with your time, making your day-to-day life much more profitable.
You can use agendas, task managers, mobile apps, team communication systems, reminders, WordPress plugins, email managers, Chrome extensions, and many more.
There are many tricks and ideas that you can implement to increase productivity at work:
- Focus on the objectives
- Set real deadlines and meet them
- Establish a routine
- Measure progress
- Visualize positive results to motivate you
- Use resources and templates to avoid repeating the same work several times (for this, you will find our free marketing resources and automatic marketing generators very useful)
- Organize your schedule so you don’t waste time searching
- Do not postpone tasks
- Work as a team
- Learn to delegate and trust
- Celebrate results
Apps and tools for productivity at work
Google Drive, Tools for productivity.
Undoubtedly, for me, it is one of the most useful tools out there, both in its desktop version and mobile app. It allows you to create a lot of documents and projects, and upload videos and images to share with your team and clients.
In addition, it can create and view all this information from both my computer and my cell phone, so I can access it at all times.
Slack, Tools for productivity.
It is an ideal productivity tool if you work in a team. Use it to manage different projects. It is really useful when you have a team of people working in different parts of the world and at different times. It has a chat where you can discuss issues with projects, or write directly to each other.
In addition, it can adapt to the schedules of other colleagues, and answer urgent things without the user being glued to the computer.
There are literally thousands of apps and tools for productivity at our disposal. Fortunately, we live in a digital world that has all the solutions. For every problem you face, I can almost guarantee you’ll find a tool, an app, or software that aims to fix it.
“Simplicity boils down to two steps: Identify the essential. Eliminate the rest.”—Leo Babauta, blogger.