How to start new projects? Starting a new work or project is not a simple task. Every time we start a new project or try to do something new, we may feel fearful and initially doubt our true capabilities or success in this new direction that lies ahead.
Now, it is important to keep in mind what this well-known phrase says: “If you do what you have always done, you will get what you always get.” Making changes and undertaking new projects is part of the dynamism of life. These make us grow, face new challenges and test our abilities and talents, often hidden under the surface and our routine, which often makes up our comfort zone.
In this article, you can learn how to start new projects to advise you and achieve the greatest success in your work.
When a working group is about to get involved in a project, there are several essential preliminary steps for its correct start-up. These preliminary steps include the scope and the initiation process itself. They are key elements because if the project starts on the wrong foot, we will probably not get the results we expect from it.
When starting a project, it is necessary to know some basic concepts that can help you perform more fluently. Some concepts that you should know are:
Scope of a project
The scope of a project must include all those necessary processes to ensure that it accommodates all the work and that we can complete it successfully. Although yes, the scope of the project should only include the necessary work.
The scope will allow you to work in an organized way and plan an estimated time to complete the project.
Planning, how to start new projects
In this process, we will document the scope of a project we will define, verify, and control. In addition, it is the process in which we express the work breakdown structure, also known as WBS, should be created.
During the definition process, we will elaborate the entire project plan in detail.
Creation of the EDT, how to start new projects
The creation of the EDT serves to divide the project into smaller and easier-to-handle components.
In this process, we formalize the acceptance of the project deliverables.
Change control, how to start new projects
Finally, it will be notably essential to include the control of any changes in the project. Before starting these processes, we must select a project and have formal authorization to plan its scope.
How can we select a project?
To stay with the best projects, we must have different feasible project alternatives. Around these alternatives, we must:
Determine the need or opportunity for each project, establish budgets and work schedules.
Analyze the technical, financial, managerial, and legal viability of each of the alternatives, as well as the risk associated with each one.
To make any decision, it is essential to achieve the consensus of all interested parties regarding the characteristics evaluated to commit to the selection.
The latter is given special importance to avoid future conflicts between the project manager and managers, such as the typical complaints of why was such a bad project chosen.
To end the project selection process, we will exclude all those that are inappropriate or unviable and select only those most important.
The start of the project corresponds to the formal authorization to start a new project or move on to the next phase of an already in underway project.
It is a delicate step since projects do not fail at the end but at the beginning. All projects are born from a problem or a market opportunity caused by supply, demand, technological changes, changes in legislation, or any other need.
However, we can list some causes, accompanied by examples, which are usually triggered for the start of a project:
Demand. How to start new projects
Faced with the growing market demand for organic wine, a winery is about to create a new production line. At the request of the president of a country, a nuclear disarmament project gets planned.
Technological change. How to start new projects
Because of the decrease in internet connection costs, a university is preparing to create online courses.
Legal requirement. How to start new projects
Following the publication of a new environmental legislation, a gold mine launches a project to create a combiner for toxic waste.
Social need. How to start new projects
To treat malnourished children, a non-governmental organization starts a project to create a hospital.
Before we start planning and scoping, what is essential is to identify and define the problem we want to solve. Next, we must specify what results we want to get according to the project’s mission, objectives, and goals. And, to finish and get these results, we will make a strategic plan.
The first part of the entire process is the most important. If we are not clear about what problem we want to solve, we risk working on the wrong problem.
In short, the beginning of a project should cover:
- The problem: the obstacle that separates where we are from where we would like to be.
- The mission: it constitutes the basis to achieve the goals and objectives of the project.
- The objective: It is the expected result of the project.
- The goals: includes the essential goods and services to achieve the objectives.
- The strategic plan: to identify strengths, opportunities, weaknesses, and threats that the project has to detail how we will successfully achieve the objectives.
To end the process of starting a project, the project director must issue a project charter. This document results from the initiation process, and it includes the justification of the need to carry out the project in question and a brief description of the product or service it offers.
Now that we provide you with the information you need to know how to start new projects, you can carry out all the projects you want and become the successful worker you want to be.